City Council Agenda 2010-05-17 - Laserfiche WebLink

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N.PTIT OF SOLANO COUNTY Agenda Report DATE: May 17, 2010 TO: The Mayor and City Council FROM: Sean P. Quinn, City Manager Bob Leland Director of Financ Dave White, Assistant to the City Manager 0i✓ Agenda Item No. Q - SUBJECT: Overview of Priority Based Budgeting and Process RECOMMENDED ACTION Provide input to City staff and consultant team of Chris Fabian and Jon Johnson regarding Fairfield's priority -based budgeting process. City Council will also be asked to define the City's overarching goals or strategic priorities, which is a critical first step in the priority based budgeting process. The goals that are generated at the study session will serve as the overarching framework by which programs and services will be evaluated and resources will be allocated. STATEMENT OF ISSUE The City of Fairfield has a projected structural budget deficit for FY 2011 / 12 that is currently estimated at $8.0 million. This projected deficit is after having implemented a number of measures (reorganizations, eliminating vacant positions, layoffs, asset dispositions, and compensation cuts) to shore up the City's finances. In order to close the projected structural deficit, the City needs to pursue a holistic approach in which programs and services offered by the organization are consistent with the goals and objectives of City Council, residents, and businesses. To accomplish this goal, the City of Fairfield has hired Chris Fabian and Jon Johnson of (Johnson & Fabian Advisory Group) to assist the City in implementing a Priority Based Budgeting (PBB) process. The purpose of this study session is to provide an overview of the PBB process, solicit input to shape the City's process, and provide critical feedback to define the strategic priorities of the organization.